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Shortcut Manager icon OfficeOne Shortcut Manager for PowerPoint

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Answers to Frequently Asked Questions

Here are some of the frequently asked questions about Shortcut Manager for PowerPoint and their answers.

  1. Which versions of Microsoft PowerPoint does Shortcut Manager for PowerPoint support?
  2. How do I configure my shortcuts?
  3. How do I assign shortcuts to macros within my PowerPoint file?
  4. I am trying to assign shortcuts to macros in my PowerPoint file. But I don't see the Macros category. What could be the problem?
  5. Can I assign shortcuts to my password protected VBA code?
  6. Does "Clear All" button in "Customize Shortcuts" dialog box affect the shortcuts defined by PowerPoint?
  7. Where are the shortcut definitions stored?

Which versions of Microsoft PowerPoint does Shortcut Manager for PowerPoint support?

Shortcut Manager for PowerPoint is supported on the following versions:

  • Microsoft Office 365
  • Microsoft PowerPoint 2016 (32-bit, 64-bit)
  • Microsoft PowerPoint 2013 (32-bit, 64-bit)
  • Microsoft PowerPoint 2010 (32-bit, 64-bit)
  • Microsoft Office PowerPoint 2007
  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002 (XP)
Click here to get more information about Shortcut Manager for PowerPoint.

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How do I configure my shortcuts?

To assign keyboard shortcuts to ribbon buttons and menu items, follow these steps:

PowerPoint 2016, 2013, 2010, 2007 PowerPoint 2003, 2002, 2000
  1. Select Home tab, click Customize button in the Keyboard Shortcuts group to bring up the Customize Shortcuts dialog box.
  2. In the Customize Shortcuts dialog, locate the appropriate category and the command in that category for which you wish to assign a keyboard shortcut.
  3. In the Assign shortcut to command box, press the key combination that you wish to assign to the selected command.
  4. You can optionally select whether you would use your keyboard shortcut during slide design and/or slide show.
  5. Click OK.
  1. Select Tools | Customize Shortcuts... menu item to bring up the Customize Shortcuts dialog box.
  2. In the Customize Shortcuts dialog, locate the appropriate category and the command in that category for which you wish to assign a keyboard shortcut.
  3. In the Assign shortcut to command box, press the key combination that you wish to assign to the selected command.
  4. You can optionally select whether you would use your keyboard shortcut during slide design and/or slide show.
  5. Click OK.

When the assigned key combination is pressed, the corresponding set of commands will be executed.

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How do I assign shortcuts to macros within my PowerPoint file?

To assign keyboard shortcuts to macros within PowerPoint files, your macros need to meet the following 3 requirements:

  1. The macro needs to be in a code Module (not a UserForm or a Class Module).
  2. The macro should be taking in no parameters.
  3. The macro signature should be as follows:

    Sub YourMacroName()
        '
        ' Your macro code.
        '
    End Sub

Shortcut Manager for PowerPoint automatically discovers macros that meet the above 3 conditions. To assign keyboard shortcuts to the macros, follow these steps:

PowerPoint 2016, 2013, 2010, 2007 PowerPoint 2003, 2002, 2000
  1. Open the PowerPoint file.
  2. Select Home tab, click Customize button in the Keyboard Shortcuts group to bring up the Customize Shortcuts dialog box.
  3. In the Customize Shortcuts dialog, locate and select the Macros category. The macros in your PowerPoint file will be listed in the Commands list. Locate and select the macro for which you wish to assign a keyboard shortcut.
  4. In the Assign shortcut to command box, press the key combination that you wish to assign to the selected command.
  5. Click OK.
  1. Open the PowerPoint file.
  2. Select Tools | Customize Shortcuts... menu item to bring up the Customize Shortcuts dialog box.
  3. In the Customize Shortcuts dialog, locate and select the Macros category. The macros in your PowerPoint file will be listed in the Commands list. Locate and select the macro for which you wish to assign a keyboard shortcut.
  4. In the Assign shortcut to command box, press the key combination that you wish to assign to the selected command.
  5. Click OK.

When the assigned key combination is pressed, the corresponding macro will be executed.

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I am trying to assign shortcuts to macros in my PowerPoint file. But I don't see the Macros category. What could be the problem?

To assign keyboard shortcuts to macros within PowerPoint files, your macros need to meet the following 3 requirements:

  1. The macro needs to be in a code Module (not a UserForm or a Class Module).
  2. The macro should be taking in no parameters.
  3. The macro signature should be as follows:

    Sub YourMacroName()
        '
        ' Your macro code.
        '
    End Sub

Shortcut Manager for PowerPoint automatically discovers macros that meet the above 3 conditions.

Additionally, there are two points to check here:

PowerPoint 2002 (XP) introduces a new option that enables users to disallow add-ins from using macros in PowerPoint files. This option is disabled by default. You need to enable this option for Shortcut Manager to see the macros in the PowerPoint file. To enable the option, follow these steps:

PowerPoint 2016, 2013, 2010 PowerPoint 2007 PowerPoint 2003, 2002, 2000
  1. Select the File or press Alt+F key combination.
  2. Click Options button in the left pane.
  3. Select Trust Center in the left pane.
  4. Click Trust Center Settings button in the right pane.
  5. Select Macro Settings in the left pane.
  6. Make sure that Trust access to the VBA project object model is checked.
  7. Click OK buttons.
  1. Select the Office Button or press Alt+F key combination.
  2. Click PowerPoint Options button.
  3. Select Trust Center in the left pane.
  4. Click Trust Center Settings button in the right pane.
  5. Select Macro Settings in the left pane.
  6. Make sure that Trust access to the VBA project object model is checked.
  7. Click OK buttons.
  1. Select Tools | Macro | Security... menu item.
  2. Select the Trusted Sources page.
  3. Make sure that Trust access to Visual Basic Project is checked.

PowerPoint 2007 introduced new file formats. In the new file formats, the presentations hosting macros need to have .pptm file extension. You need to ensure that your macros are in such a file for Shortcut Manager to correctly determine the macros in the presentation.

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Can I assign shortcuts to my password protected VBA code?

Yes. You can assign shortcuts to password protected VBA code. Shortcut Manager needs to access the macros only while defining the shortcuts. Once the shortcuts are defined, then the key combinations would work even if the VBA code is password protected and not available for viewing. Follow these steps:

  1. Enable access to the VBA code by supplying the password to the VBA editor.
  2. Assign the shortcuts using the Home | Keyboard Shortcuts | Customize button in Microsoft Office PowerPoint 2007 and later versions or Tools | Customize Shortcuts... menu item in Microsoft Office PowerPoint 2003 and previous versions.
  3. Save and close the presentation.

Now when you open this presentation again, the defined shortcuts would work. You don't need to supply the password while using the shortcuts.

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Does "Clear All" button in "Customize Shortcuts" dialog box affect the shortcuts defined by PowerPoint?

The Clear All button in Customize Shortcuts dialog box clears the shortcuts defined through Shortcut Manager. It does not affect the shortcuts defined by PowerPoint.

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Where are the shortcut definitions stored?

For shortcuts to macros, Shortcut Manager stores the shortcut definitions in the same file as the macros. For shortcuts to menu items, Shortcut Manager uses the Windows Registry to store the definitions.

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